Guide for Authors

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    Marie Curie

Guide for Authors

Aldus Press Guide for Authors

Please read through this document before submitting your Book Proposal to us. Once you have submitted a book proposal and / or a manuscript, we will review and reply to you within two weeks.

Book Proposals

Prior to manuscript submission

For an initial check on the suitability of your manuscript, please complete our publication proposal document and make sure to clearly outline the following:

  1. The title, subtitle and list of authors/contributors with their affiliations
  2. The academic discipline
  3. The intended audience
  4. Your open access funding source, for the Book Publication Charge, or reimbursement needs
  5. The type of book (monograph, edited volume, text book, reference work, proceedings etc.)
  6. An abstract describing the book (max. 500 words)
  7. The complete table of contents
  8. An estimate of the number of words, images and pages

After receiving the outline we will discuss this with our board and get back to you as soon as possible. We are usually able to provide initial feedback within 1 week.


In order to publish your book quickly and without delays we would like to ask you to observe a few simple guidelines.

Preparing your manuscript

  1. Please provide your manuscript as a Microsoft Word or Rich Text File, with a basic structure using headings (up to 4 levels).
  2. LaTeX should be converted into a Rich Text File (RTF) format.
  3. Please do not submit a PDF file, this is not suitable.
  4. Please ensure all chapters are clearly labelled and marked and have separate titles, abstracts and keywords.
  5. Index terms should be given as a list at the back of the manuscript or marked using the feature in Microsoft Word. When no items are provided we will not prepare an index.
  6. References: your manuscript can have either footnotes or endnotes, but not both. Please use a common reference style, such as APA or Chicago, and adhere to a single style for all chapters. When an ISBN and/or DOI is available these should be included.
  7. Choose one form of spelling for the entire document and publication serials (British English or American English).
  8. Choose one style of metrics through the manuscript (e.g. metric or imperial).


Intentionally falsifying information, for example, suggesting reviewers with a false name or email address, will result in rejection of the manuscript and may lead to further investigation.

We expect that all authors follow national and international guidelines on scientific and medical ethics and reporting. Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki and must have been approved by an appropriate ethics committee. For all research involving human subjects, informed consent to participate in the study should have been obtained: please declare this in your manuscript.


Aldus Press endorses the ICMJE guidelines for authorship.

Ghost authors, honorary authorships and gift authorships are not allowed. Contributions that do not justify authorship may be acknowledged individually or together as a group under a single heading (e.g. “Clinical Investigators” or “Participating Investigators”), and their contributions should be specified (e.g., “served as scientific advisors”, “critically reviewed the study proposal”, “participated in writing or technical editing of the manuscript”).


It is not allowed to submit text that was not written by the authors themselves, with the exception of a clearly labelled quote of fewer than 100 words. Only after specific written permission from quoted source creator / publisher is obtained are we able to reprint longer texts, poems, news items, etc.

It is possible to reprint longer extracts if these are your own texts  previously published elsewhere, but you must obtain written permission from the original publisher. This also applies to translations or modified works. Please include an appropriate reference to your previous publication. All manuscripts are scanned for plagiarism; if you include reprinted texts please explain this in your cover letter.

Obtaining any necessary permissions is the responsibility of the authors.

Tables, figures and images

Please provide all figures, images and tables in separate files from the manuscript, and clearly mark in the text where each figure should be placed, like so: <

>. Figure captions should be provided together with the figures and in the manuscript.

For best results please provide images and figures as digital image files (black/white or colour) with a minimum 300 DPI at 100mm x 100mm minimum size. We can work with lesser quality files but the result will not be optimal. Avoid 1pt (hair)lines as these may appear too narrow to show properly.

There are no charges for colour images.

These file types are suitable: TIF, EPS, JPG, PPTX but PDF files are not. Tables, line art and (vector) images made in Microsoft Office software (PowerPoint, Word, Visio, Excel) do not have to be converted and can be submitted as is.

Image rights

Please note that for all images not made by the authors themselves, the authors need to obtain written permission to publish these images. Images downloaded from websites such as Wikipedia and Google, even with the Creative Commons licence, should not be included unless the original creator approves publication.

It is possible to reprint your own images published elsewhere after obtaining written permission from the original publisher. This also applies to modified figures. Obtaining permissions is the responsibility of the authors.

Peer Review

All books published by Aldus press undergo thorough peer review. All manuscripts to Aldus press are assessed by an editor who will make an initial judgement. Manuscripts that are deemed suitable for publication are sent to at least two appropriate independent experts for peer review. Our editors will make a decision based on the reviewers’ reports and authors are sent these reports together with the editorial decision.

Authors may suggest potential reviewers; recent collaborators or colleagues who work in the same institution as themselves should not  be suggested. Authors may also request to exclude  specific peer reviewers but the definitive peer reviewer selection is at the editors’ discretion.

Open Access Process

Aldus Press publishes all books as Open Access under Creative Commons licensing, which means that our publications can be copied, distributed, and reused without asking permission, but only with a proper citation to the original publication.

We encourage authors and readers to share our publications (the final PDF) on institutional repositories, personal websites and on social platforms such as Mendeley, ResearchGate or and similar outlets. Please include the ISBN, DOI (digital object identifier) to help readers cite the work.

Aldus Press also supports Green Open Access (self-archiving) without embargos or restrictions.

When submitting a manuscript, please make sure that when you include text, images, figures or anything else not created directly by the authors, to obtain written consent from the copyright holder. Without this permission Aldus Press is unable to consider the manuscript.

Aldus Press offers two Open Access licenses

CC-BY 4.0 Attribution

This license requires that others who use your book in any way must give you credit, but not in a way that suggests you endorse them or their use. Modifications and commercial use are allowed. If they want to use your work without giving you credit or for endorsement purposes, they must get your permission first.

The CC-BY license is often mandated by funders of scientific research. When unsure about mandates that apply to you, please choose this license.

CC-BY-NC-ND 4.0  Attribution Non-Commercial No Derivatives

You let others copy, distribute, display and use your unmodified book for any purpose other than commercially unless they get your permission first. Others who use your book this way must give you credit, but not in a way that suggests you endorse them or their use.

Next steps…

  1. Please complete and submit an Aldus Press Book Proposal form
  2. We will review your submission and may contact you for more details
  3. Upon approval please sign our Open Access publishing agreement
  4. Secure funding for your Open Access book publication. You can visit our funding page for information or contact us for advice and assistance

Interested in submitting a publication proposal for review? Please read our Guide for Authors and then complete the Publication Proposal template.

Please review our Guide for Authors, before completing a Publication Proposal. A fully completed form helps us to reach a decision quickly: usually less than two weeks.